HR Document Capture
Transforming HR records with accuracy, integrity and trust
Learn MoreHR teams manage vast amounts of employee documents, yet these records are too often stored across disconnected systems, leaving information scattered, inconsistent and difficult to access when it's needed most
Netdocs' HR document capture brings all HR records into a single, compliant digital format regardless of the source
Choosing netdocs
Capture any format of HR documents
Netdocs delivers a fully managed HR focused document scanning and capture service - regardless of the document format or source.
Ensuring high data integrity, accuracy, and traceability.
Data security at every stage
Backed by advanced data extraction, intelligent validation and the security of Microsoft Azure, your HR data is in safe hands.
Focused on HR
With over 30 years of expertise working with HR teams, we help you maximise the value of your HR conversion project for an efficient future‑ready HR operation
Compliance and audit readiness
End‑of‑project reporting identifies any data gaps or compliance risks early, ensuring your HR documents are complete, compliant and fully aligned with regulatory requirements.
How it works
Netdocs delivers a fully managed capture and conversion service that helps draw together HR documents of any format with high levels of data integrity and traceability throughout.
Digitised documents can be delivered to your HR systems or hosted within our secure HR Document management solution HR:Safe
Input
Whether you're transitioning from paper to digital or looking to securely migrate data from a legacy or obsolete system; Netdocs brings a proven methodology to every project.
We manage both large and small‑scale data conversions with precision, security and integrity. With Netdocs, you receive a fully managed, end‑to‑end service.
- —Documents scanned or converted from legacy systems and filing locations
- —Fully managed end to end service
- —Small and Large scale projects delivered with same dedication and commitment
Process
Netdocs follows a structured, secure and quality‑driven process to convert documents and data from any format: paper files, emails, network folders, or data from legacy systems.
We combine advanced document scanning and data conversion with intelligent data capture and validation ensuring your information is accurate and easily accessible
Documents are converted to industry‑standard PDF, with OCR to ensure accuracy, integrity, and full searchability.
Documents can be organised and classified by document type giving you flexibility and control over access and data retention.
Our methodology ensures accuracy, integrity, and a full audit trail for legal admissibility
- —Security, data integrity and full audit trail
- —ISO27001:2022 Accredited
- —Industry standard PDF format
Output
Once completed your transformed data can be returned to you in a clean, ready‑to‑use PDF output, designed for smooth ingestion to your own HR technology suite.
Data transfer carried out securely meeting ISO27001:2022 information and data security protocols.
Alternatively to further help you on your transformation journey, data can be hosted within HR:Safe our secure cloud-based solution, designed specifically for HR teams providing flexible secure management of HR documents today and into the future.
- —Secure data output or management via HR:Safe
- —Flexible data outputs and transfer methods
- —Secure compliant data
"We just explained the problem and they figured out a way to make it work for us."
"Netdocs are such a great team to work with- flexible, friendly and very accommodating"
"HR:Safe helps us to consistently deliver on our objectives and its always a pleasure to work with the Netdocs team."
Need more from your HR document management?
Find out more about HR:Safe
We're serious about data security
With more than 30 years of experience behind us, we know that protecting your data is ultimately about safeguarding the people who rely on your business and the reputation you've built. When you choose Netdocs, you're extending your own IT promise. We safeguard your data with the same care and attention you'd expect from your own team, because the moment you partner with us, your reputation becomes our reputation.
- —Committed to Microsoft Azure
- —Secure cloud applications: data security and integrity at its core
- —ISO27001: 2022
- —Azure Soc2 compliance
- —Data encryption in transit & at rest
- —Globally deployed document solutions to meet regional data compliance
- —GDPR compliant solutions