Invoices arrive in every shape and format. Netdocs' invoice processing service ingests, extracts and processes transactions automatically, giving you clean data and complete control over your payables.
By automating invoice processing, companies significantly reduce costs and time compared with manual paper processing, creating efficiencies and increasing the accuracy of captured data
Choosing netdocs
Automated capture from any data format
Whether emailed, uploaded or scanned, netdocs uses intelligent capture methods to extract invoice data to ensure every transaction enters the system cleanly and consistently
Designed for Accounts Payable
Designed with accounts teams in mind, focused on real-world finance challenges, no complicated integrations just simple clean data.
Invoice Match, Coding & Approvals All in One Place
Invoices workflowed to you or managed via Supplier:Safe for PO matching or authorisation. Keeping processes moving even if teams are remote
Built-In Compliance and Audit Readiness
Proactive reporting and data insights helps you to manage your accounts process, keeping supplier payments moving and meeting regulatory responsibilities
How it works
Netdocs' invoice processing services include digital mailroom and invoice capture services.
All backed up by Microsoft Azure offering the latest capture and validation technology, complemented by Supplier:Safe, our unique invoice matching, workflow and authorisation solution.
Input
Our invoice processing streamlines the accounts‑payable cycle by combining our established digital mailroom capabilities with advanced capture, validation and workflow technology.
Using intelligent capture our approach is rapid, adaptable and fully responsive to any business or supplier changes without reliance on outdated template‑based methods.
Incoming invoices, regardless of format or structure are presented, sorted, classified, and routed for intelligent capture and validation.
- —Multichannel invoice receipt: email, image, e-invoice, or paper
- —No need to sort or prepare invoices in-house
- —Fully automated capture regardless of format or source
Process
Key invoice information such as supplier details and dates and gross, net, and vat values are automatically identified and extracted to ensure efficient downstream processing.
All extracted data undergoes rigorous validation to maintain high levels of accuracy and integrity. Where exceptions arise, Netdocs can implement tailored processes based on your invoice‑handling rules
- —Microsoft Azure for superior processing, capacity and integrity
- —No software investment required
Outcome
At the end of the process, all validated invoice data is seamlessly integrated into your financial system using flexible connection options, including APIs, JSON, and XML, ensuring smooth and reliable downstream posting.
Organisations choosing our invoice processing often extend the value of their solution by implementing Supplier:Safe, our accounts‑payable solution for managing PO matching, authorisation, and query resolution. By consolidating these later‑stage AP activities, Supplier:Safe enhances the benefits of automated capture and ensures that only clean, accurate invoice pay data flows into the ERP.
- —Flexible integration to any ERP or finance system
- —Integration of data to your financial system (APIs, Json, Xml)
- —Supplier:Safe for efficient invoice matching, authorisation and visibility of the process
"Supplier:Safe solved a big problem for us. it's improved accuracy rates and given us more time to focus on other things. It was quick to get up and running and is really easy to use."
"Supplier:Safe has really improved AP communications across the company. Having a more streamlined system means suppliers are more likely to be paid on time."
"The difference Supplier:Safe has made to our-real time financial reporting has been huge. Everything is digitised accounted for and invoices are easy to approve."
Need more from you AP Processes?
Find out more about Supplier:Safe
We're serious about data security
With more than 30 years of experience behind us, we know that protecting your data is ultimately about safeguarding the people who rely on your business and the reputation you've built. When you choose Netdocs, you're extending your own IT promise. We safeguard your data with the same care and attention you'd expect from your own team, because the moment you partner with us, your reputation becomes our reputation.
- —Committed to Microsoft Azure
- —Secure cloud applications: data security and integrity at its core
- —ISO27001: 2022
- —Azure Soc2 compliance
- —Data encryption in transit & at rest
- —Globally deployed document solutions to meet regional data compliance
- —GDPR compliant solutions